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Payroll Forms

Payroll Forms 

11 Month Employee Summer Savings / Arrears  Pay Periods Request Form  (PDF, 175KB, Fillable PDF)
  • This form allows 11 month Certificated and Classified employees to opt in, change, or opt out of the Summer savings program. This program splits eleven (11) normal paychecks over twelve (12) checks.
    • 12 Payments – Summer Savings Program (Summer Arrears).
    • 11 months of pay paid over 12 months
    • Paychecks issued August to June of each year
    • July Summer check issued on 06/30 of each year
Employees and Substitute Employees Direct Deposit Authorization Form  (PDF, 264KB, Fillable PDF)
  • Must be submitted by the employee in person with a voided check or bank letter.
  • Instructions are contained in the form.
  •   No forms will be accepted or authorized through email as a fraud prevention. 
    •  All checks will be mailed on payday for employees without direct deposit. 
    • Employees with updates to their direct deposit or bank changes will be contacted by Payroll for a one-time pickup while the change occurs.
    • New employees will be offered a pickup time for their first check.
Substitute Sick Leave Request Form  (PDF, 161KB, Fillable PDF)
  • In accordance with the Healthy Workplace/Healthy Families Act (AB1522) and SB 616, California law provides for mandatory paid sick leave for
    substitutes.

For all other items, visit OUHSD Fiscal Services

updated 01-07-26

Employee Info/HR record Updates

To update employee information in your HR or Payroll record or access information, pay stubs, and annual tax forms, use the Ventura County/OUHSD Frontline CA Employee Online Portal. To access the portal, please visit: https://mypayroll.vcoe.org/#/login

Employee Updates and Tax Withholdings
  • Update your tax information (Federal W-4 and State DE-4)
  • Change your home or mailing address
  • Change your phone number(s)
  • Change your emergency contacts
  • Change your doctor contact
Employee Information and Annual Tax Forms
  • Paycheck Stubs
  • View and save your IRS W-2 and 1095 forms
  • Check your health care benefits and monthly costs
  • See your leave balances and activity
  • Review your work assignments, credentials, and education records
  • Access HR requirements, like TB testing information
  • View district-wide pay dates and other important documents
Ventura County/OUHSD Frontline CA Employee Online Portal

To access the portal, please visit: https://mypayroll.vcoe.org/#/login

For employees who have previously worked at other Ventura County K-12 districts, please remember to use the drop-down selection when logging in to choose OUHSD. 

Employee Online Portal Brochure 

  • Should you encounter any login challenges or require assistance, request assistance by submitting a OUHSD Staff/Faculty Technology Support Request.
  • Passwords must be reset using the reset feature on the website. 
  • Two-Factor Identification is required. 

 

Frontline ERP Employee Portal - VCOE and Oxnard Union