Employee Complaint Process
| Complaint Type | When to Use / Circumstances | How to Make a Complaint | Timelines | Appeal Process | Board Policies/AR |
|---|---|---|---|---|---|
| Uniform Complaint Procedures (UCP) (Employees, Students/Community) | Discrimination, harassment, bullying, fees, LCAP, foster/migrant/homeless youth, bullying, etc. |
Written, signed (email/physical); file with compliance officer or superintendent. English Spanish |
File within 1 year (general), 6 months (discrimination/harassment), with 60 days for district decision. | Appeal to CDE in 30 days; civil remedies also available |
AR 1312.3 Uniform Complaint Procedures |
| Personnel/Employee Complaints (Not UCP, for Employees) | Misapplication of policy, whistleblower, working conditions (not discrimination) |
Start informally with supervisor. If not resolved, submit written within 60 days. Written Complaint |
File in 60 days; site investigates in 10 days and responds in 5. District/superintendent/board appeals possible per timelines. | Appeal to Superintendent and Board. Board’s decision is final |
AR 4144/4244/4344 Complaints |
| Complaints Concerning District Employees (Students/Community) | Any complaint about a district employee (not discrimination/harassment) |
Prefer direct informal resolution. Otherwise, submit written complaint to supervisor or principal. Written Complaint |
Notice to employee within 5 days. Investigation in 30 school days. Appeals to superintendent then board. | Appeals go to Superintendent, then Board (decision is final) |
AR 1312.1 Complaints Concerning District Employees |
| Nondiscrimination/Title IX (Students/staff) | Sexual harassment, discrimination by protected category (sex, gender, Title IX, etc) |
Report to Title IX Coordinator, Principal, supervisor, or compliance officer. Link |
Begin investigation in 5 days (staff), 10 days (students). Findings/report in 30 business days (staff). | Board appeal in 10 days (staff). External appeals to OCR/EEOC/CRD |
AR 5145.3 Nondiscrimination/Harassment (students); AR 5145.7 Sexual Harassment (students); AR 4030 Nondiscrimination in Employment; AR 4119.12/4219.12/4319.12 Title IX Sexual Harassment (staff) |
| Williams Complaint (Employees, Students/Community) | Insufficient instructional materials, unsafe or unclean school facilities, teacher vacancy or misassignment; also for PE minutes and certain other “conditions of learning” |
Use District’s Williams Complaint Form; may be submitted anonymously to the Principal or designee; may also use UCP process English Spanish |
Investigation must begin within 10 school days; district must remedy valid complaint within 30 working days; response to complainant within 45 working days if requested | Appeal to CDE within 30 days if dissatisfied with district’s decision |
AR 1312.4 Williams Uniform Complaint Procedures; Ed. Code 35186; Title 5 CCR 4680-4687 |