Purchasing & Warehousing

About

The Purchasing and Warehouse Departments of the Oxnard Union High School District report to the Director of Purchasing, which falls under the Administrative Services Department. The purchasing and warehousing at OUHSD are service functions. We operate under the guidelines of the State of California Legal Codes and at the direction of our Governing Board. The students, teachers and other school personnel are the customers of our purchasing services.

The most important goals of the purchasing department are:

    • To support the district’s operations with an uninterrupted flow of material, equipment and services purchased in accordance with legal codes, Board Policies and sound business practices.
    • To buy wisely and competitively and to keep informed of current trends that affect price and availability.
    • To furnish the maximum cooperation and service possible to all departments of the district

CUSTOMER SERVICE SURVEY

Mission Statement

The Purchasing Department will provide dedicated support, listen to the needs of our customers and strive to improve timeliness in obtaining all goods and services through innovative practices and cost effective means, while exceeding customer expectations.

Vision Statement

The OUHSD Purchasing Department will connect with Faculty, Staff and the Business Community and become the leaders among district purchasing offices and be acknowledged as a model of efficiency, expertise and support.

To Become a vendor…

To become a vendor for Oxnard Union High School District, please fill out the attached New Vendor Application Form and submit it to the Purchasing Department. Your information will be put on file and you will be contacted should we need a quote on your products or services.

If you are a contractor interested in doing business with Oxnard Union High School District, please fill out the UPCCA Pre-Qualification Contractor Form. As a condition of bidding and in accordance with the provisions of section 22034 of the California Uniform Public Construction Cost Accounting Commission and Oxnard Union High School District Board Policy 3311, prospective bidders on projects with an estimated cost of $175,000.00 or less are required to submit to the District a completed pre-qualification questionnaire supplied by the District.

ATTENTION CONTRACTORS:

ALL CONTRACTORS MUST BE REGISTERED WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) TO BID ON PUBLIC WORKS PROJECTS FOR OUHSD.

REGISTRATION CAN  BE DONE USING THIS LINK: https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm

OUHSD REQUIRES  THAT EACH CONTRACTOR SUBMIT THE DIR REGISTRATION VERIFICATION FORM TO OUHSD PRIOR TO CONTRACTING FOR ANY WORK WITH THE DISTRICT.

OUHSD Contractor DIR Registration Verification Form

PWC Process

FAQs

How do I check the status of my order?

You may contact the Purchasing Department or request the person that entered your online requisition look up the status of the request.
PRINTED Status – PO has been printed but items are not received yet
READY FOR PAYMENT – Items have been received and payment will be issued
COMPLETE – Items have been received, payment has been made

How long does it take to process my purchase requisition?

After the requisition is entered in the Escape software system, it will generally take 3-4 weeks before your items are delivered to your site. The items will be delivered to your Maintenance personnel. Please allow extra time for furniture orders.

How do I get my hotel paid?

Attach a copy of your hotel confirmation to the hard copy Travel Requisition. Do not list the confirmation number only. We must have a copy from the hotel in order to have a check generated. The district will pay only the single rate for hotel lodging, unless two or more employees are sharing a room.

When will I get reimbursed for my expenses?

Reimbursement will be set up after you attend the conference. Upon return submit your receipts with a copy of the travel requisition to the Accounts Payable Department.